The majority of today's organizations produce a whole spectrum of letters and documents on a daily basis. Think, for example, of quotations, invoices, (decision) notes and reports. Usually these documents are initially supplied as a template (Word or Excel) from the organization. It is often subsequently given its own 'flavor', because many employees have developed their own way of working to arrive at the final content. Repetitive actions and manual changes are often part of this personal working method. This entails several disadvantages, namely: loss of time, greater chance of errors and no uniform output.
What makes a good template?
By using a template the right way, there is a lot to gain. In addition, a good template must meet a number of conditions:
- Use is intuitive;
- adapted to the users;
- a clear and unambiguous design;
- linked to external applications;
- delivers correct and unambiguous output.
What makes a good template a powerful model?
Having good templates will save you time, avoid errors and increase the quality of your document output. We are convinced that you are not there yet with a good template. Rednose therefore speaks of docGen models. A model ensures that your employees are relieved a little more, that the corporate identity is used flawlessly and consistently, that you don't have to worry about the data used and other things like WCAG compliancy.
The difference between a template and a model lies in the following aspects:
- Integration with external data sources;
- integration with DMS's and CMS'es;
- depending on your wishes, you will automatically receive the correct text blocks;
- intelligence in auto-filling fields.
Unlock it's potential
Do you regularly see annoyance among your employees because of the repetitive and manual actions because your organization still uses templates? Or do you see little or nothing of the company branding anymore? Or are you curious how much return automation can bring you in your document lifecycle? Let us know and we are here for you to make this efficiency improvement together. Instantly organize your document lifecycle flawlessly with docGen! Send us an email and we will contact you as soon as possible.